Abt Associates, Inc (USAID LHSS Kyrgyzstan Project) | Program Development2022-02-01 To 2022-11-01
Logistics and procurement specialist
• Responsible for all inventory management of donated equipment for primary health organizations, orders and project supplies, and maintains inventory records in accordance with Abt requirements, including the preparation of purchase orders and affixing USAID identification tags on all equipment;
• Support the development, execution, and management of local consultant agreements;
• Support shipment of air cargo and further distribution to the end users;
• Oversee the development and finalization of specifications for all commodities. Estimate costs and solicit quotations according to FAR and AIDAR regulations. Prepare Request for Bids or Quotes with detailed specification and collect proforma invoices/quotations from suppliers following the purchasing procedure of the company;
• Consolidate all requests for procured or purchased items over $500. Prepare and/or supervise the preparation of all purchase requisitions based upon detail specifications from technical and support staff;
• Issue Request for Quotations (RFQs) for larger procurements, receive and analyze bid proposals, recommend award and prepare PR/PO for approval, and approval from Home Office for larger procurements;
• Serve on all RFP and RFQ evaluation selection committees;
• Place the order on time and follow up continuously the delivery of the items or service and report daily/weekly as appropriate to the immediate supervisor and the requesting unit about the status of the order;
• Maintain copies of procurement files with all supporting documents for future reference or audit purpose in hard and soft copies;
• Manage all returns, warranty and defect issues for procured items;
• Direct and supervise the delivery schedule and dispensation of all goods from airport warehouses to each delivery site;
• Manage and support in the implementation of small grants component in the framework of LHSS Vaccine TA workplan;
• Upload and maintain vendor and purchase order records in the project accounting system (Quickbooks);
• Keep monthly inventory track of office equipment;
• Support procurement and ensure quality, cost–effective and timely delivery of goods/services;
• Providing office IT support and serving as point person with Abt Int’l IT and ITSC: ad hoc role of being the go-to IT support specialist for the project office and point person for Abt Int’l IT and ITSC for imaging and setting up staff computers, setting up the office internet, firewall, wi-fi, network printer and all other IT related matters.